Main Conference Room (MCR)

Powering On and Off

If needed, power on with the TV remote, and the Mac mini interface should come up. The Mac mini handles all duties for the conference room and should be the only connected device. Please leave the system powered on throughout the day.

Note: The smart TV features should be deactivated, and the TV should not be connected to WiFi itself.

Interface

The Mac mini is controlled by a wireless keyboard and trackpad in a tray, and it behaves exactly like a typical Mac computer. To join a meeting or share a web link, you can email prettybird.conference@gmail.com. This account will be signed in, and its inbox can be accessed at gmail.com.

Audio

The TV's speakers should automatically handle audio for the system. Volume can be controlled with the remote labeled TELEVISION. The system has a basic room-capture microphone that should be able to handle quick meetings with a small number of people in the room.

For larger meetings, we have a high end audio system in the room. To use, find the wireless microphones sitting in chargers in the cabinet in the back of the room beneath the PRETTYBIRD sign. When removed, their lights should flash and turn green, meaning that they are live and transmitting. To mute them, press the single button and the light should turn red, meaning that it is no longer transmitting. To join a meeting, the system needs to dial in with the keypad in the center of the desk. This works like a typical phone. Please use the Zoom dial-in feature to dial in to the call. Volume can be controlled by the volume buttons on the number pad.

Screen Sharing

Both Apple AirPlay and Chromecast should see "Conference Room" as an option if connected to the office WiFi. If it is not, please ensure that the app Reflector is running on the Mac mini.

File Sharing

USB ports are available on the bench at the front of the room. These can be used to connect drives for file access.

Camera

A single conference webcam should automatically work for any web conferencing. It has pan, zoom, and tilt features which can be controlled by the silver remote labeled WEBCAM.