PTO Request Process Guidelines

1. Initial Discussion with Supervisor and Submission on Paychex:

• Review your planned PTO dates and ensure there are no conflicts with critical work periods. Please check the company's shared Google Calendar to verify which other team members will be on PTO during your prospective dates.
• Schedule a conversation with your supervisor to discuss your planned time off.
• If you are unsure who your supervisor is, or if your supervisor is unavailable, please contact HR.
• Clearly explain your request, including the dates and how your work will be covered.
• Address any concerns or adjustments suggested by your supervisor. For example, rescheduling PTO to account for a production schedule.
• Obtain verbal approval from your supervisor for your PTO request, then proceed to Paychex to formally request your PTO. A brief summary of your conversation with your supervisor should be added in the notes section to the request in Paychex.
• Obtain written approval if you will be taking the PTO unpaid. In order to keep accounting informed, please submit your unpaid PTO request on the attached template.

2. Confirmation and Communication:

• Once your request is approved in Paychex, you will receive confirmation.
• The HR team will inform the Operations team to ensure that your time off is added to the shared Google calendar for everyone’s visibility.
• Schedule a meeting with your team about your upcoming time off and ensure a smooth transition of your responsibilities.
• Set up any necessary out-of-office notifications or arrangements.

 

3. Personal and Vacation days must be approved by your direct Supervisor at least a week prior to the requested dates.

*NOTE: HOLIDAY TIME OFF REQUESTS MUST BE SUBMITTED BY NOVEMBER 1ST AND DECEMBER 1ST TO BE CONSIDERED.

Request submissions do not guarantee approval.

 

This updated process ensures both proper approval and documentation of your PTO request.

 

THANK YOU!